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[vc_row][vc_column][vc_custom_heading text=\"We are seeking a full-time Administrative Assistant\" google_fonts=\"font_family:ABeeZee%3Aregular%2Citalic|font_style:400%20regular%3A400%3Anormal\"][vc_column_text]Classification: Non-Exempt<\/span><\/p> Status: Full time salary $18\/hr with benefits<\/span><\/p> Reports to: Office Manager<\/span><\/p> Department: Health Services<\/span><\/p> Location: Onsite, Charleston, SC<\/span><\/p> Job Summary<\/strong><\/span><\/p> We are looking for a responsible bilingual (Spanish-English) Administrative Assistant to perform a variety of administrative and clerical tasks. In this role, duties will include answering incoming calls, scheduling appointments, and welcoming visitors. The Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company\u2019s general administrative activities and keeping organized records. Preferably, we are looking for someone with proven experience working in a healthcare setting, and handling multiple diverse tasks with a warm welcoming smile.<\/span><\/p> Essential Responsibilities:<\/strong><\/span><\/p> \u00b7 Provide work direction with clear responsibility for the coordination of resources to efficiently support day-to-day operations and the smooth flow of the clinic.<\/span><\/p> \u00b7 Performs a variety of clinical and clerical activities to expedite the patient flow and activities of the office.<\/span><\/p> \u00b7 Collaborate and assist in the development of the Clinic Objectives.<\/span><\/p> \u00b7 Mailing, supplies, equipment, bills, errands, shopping, answering telephones, transferring phone calls, greeting clients and processing mail.<\/span><\/p> \u00b7 Organize the office layout and order stationery and equipment.<\/span><\/p> \u00b7 Maintain the office condition and arrange necessary repairs.<\/span><\/p> \u00b7 Be a part of intake team to help with patient applications to become Shifa patient.<\/span><\/p> \u00b7 Assist in the onboarding process for new students and volunteers.<\/span><\/p> \u00b7 Assist with scheduling and management of calendar for students, volunteers and patients.<\/span><\/p> \u00b7 Maintain and adhere to the Clinic\u2019s budget.<\/span><\/p> \u00b7 Perform administrative functions for the Clinic Director and Office Manager.<\/span><\/p> \u00b7 Schedule meetings, reservations etc. as required.<\/span><\/p> \u00b7 Produce and maintain; monthly reports and graphs as needed.<\/span><\/p> \u00b7 Help with development of Promotional materials, maintain website and other help as needed in event preparations.<\/span><\/p> \u00b7 Assist in Event preparations and activities organized by the clinic<\/span><\/p> Other duties such as filling in for other staff and updating computerized records on the system to make all records update and current and ordering supplies and equipment for the medical office may be assigned from time to time.<\/span><\/p> Required Education and Experience:<\/strong><\/span><\/p> \u00b7 Experience with Microsoft Office products such as MS Excel, Word, Power point etc.<\/span><\/p> \u00b7 GED minimum with experience, Bachelors preferred.<\/span><\/p> \u00b7 Fluency in the English and Spanish language is compulsory.<\/span><\/p> Required Skills\/Competencies: Ability to<\/span><\/p> \u00b7 Bilingual: Spanish-English.<\/span><\/p> \u00b7 Communicate effectively with other clients, other volunteer agencies, government agencies, employees, and community members.<\/span><\/p> \u00b7 Perform data entry and maintain required documentation.<\/span><\/p> \u00b7 Provide data to prepare regular reports.<\/span><\/p> \u00b7 Demonstrate compassion, empathy, and good communication skills to interact effectively with the clients.<\/span><\/p> \u00b7 Carry out multiple tasks and following instructions.<\/span><\/p> \u00b7 Prioritize and complete work on time.<\/span><\/p> \u00b7 Resolve problems and temporary issues related to the social service operations.<\/span><\/p> \u00b7 Appreciate diverse team and work as a team player.<\/span><\/p> \u00b7 Always maintain confidentiality.<\/span><\/p> \u00b7 Be organized and flexible under pressure.<\/span><\/p> \u00b7 Partake in problem solving situations.<\/span><\/p> \u00b7 Ability to work autonomously, employ initiative to find solutions, prioritize and exercise discretion.<\/span><\/p> \u00b7 Knowledge of Microsoft teams and managing calendars<\/span><\/p> \u00b7 Excellent organizational and administration skills<\/span><\/p> Expected Hours of Work<\/strong><\/span><\/p> The \u201ccore\u201d work hours starting from 7:30 to 4 pm. and must work 40 hours each week as a full time position.<\/span><\/p> Work Authorization:<\/strong><\/span><\/p> The candidate desiring to be hired by ICNA Relief must have a legal status, social security number and work authorization by the relevant US authorities. The candidate by virtue of applying for this position authorizes ICNA Relief for his\/her Background Check, and reference check.<\/span><\/p> Mandatory Training<\/strong><\/span><\/p> Upon joining ICNA Relief the candidate will be expected to successfully complete the mandatory training required of all employees of ICNA Relief such as HIPAA Rules & Regulations, Sexual Harassment, Safety, Health and Environmental protection.<\/span><\/p> Please email rkhan@icnarelief.org with resume and cover letter<\/strong><\/span>[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][\/vc_column][\/vc_row][vc_row][vc_column][\/vc_column][\/vc_row]<\/p>","_et_gb_content_width":"","_crdt_document":"","inline_featured_image":false,"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"difl_page_category":[],"class_list":["post-13189","page","type-page","status-publish","hentry"],"yoast_head":"\n